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North Carolina PTA
3501 Glenwood Avenue
Raleigh, North Carolina 27612-4934

email: office@ncpta.org
phone: (919) 787-0534
In NC: (800) 255-0417

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RESOURCES FOR PTA OFFICERS & LEADERS

Nominating Committee

 

Purpose of Nominating Commitee

The purpose of this committee is to nominate a slate of officers for the coming year. How well it does its job will determine the future effectiveness of the unit/council. This is the one committee that the current president may not serve on, even as an ex-officio member. (See Robert’s Rules of Order, Newly Revised and the unit/council bylaws.)

Your bylaws state exactly how this committee should be elected, the number of members, when it should be elected, and when it reports. Bylaws state that the committee should be an uneven number (no less than 3).

Committee members are not prevented from being a nominee. However, if this occurs, the individual should excuse him/herself from the room during the discussion and voting for that particular office.

The Nominating Committee should have a copy of the bylaws, standing rules, and a membership list.

All nominating committee meetings are closed to everyone except the committee members, and discussions must be kept confidential. A sufficient number of meetings must be held to select the best qualified nominees possible—not just friends of the current officers or people suggested by the principal.

When approaching potential nominees, be prepared to fully explain their duties and give them time, if they need it, to decide if they can do what is necessary. Be sure the nominees are current members of the PTA and stress the commitment required if they agree to serve.

The committee nominates one eligible person for each office to be filled and reports its nominees at the meeting designated by the Bylaws at which time additional nominations may be made from the floor. A copy of the report is given to the secretary to be recorded in the minutes. The president conducts the election.

After reading the Report of the Nominating Committee, the presiding officer calls for nominations from the floor, office by office, being careful to give members adequate opportunity to present names of their choice. When all have seemed to have named their nominees, the chair again asks if there are further nominations then declares the nominations closed. Nominees for each office are then named and voted on, office by office. Votes are made by ballot if there is more than one nominee for that office.

The president or presiding officer should preside even though she/he may be a candidate for election in the annual election

 

Nominating Committee – Importance and Purpose:

• The work of the nominating committee is vital to the future growth and success of your PTA;
• Careful consideration should be given to those who are elected to serve on the nominating committee;
• Should have PTA experience;
• Have a critical role in finding future PTA leaders;
• Must be team players and be willing to hit the pavement seeking out potential nominees;
• Only seeks nominees for the elected officers (president, VP/s, secretary, treasurer); 
• Must have good knowledge about job duties for elected officers so can accurately explain to potential nominees what is expected;
• Members of the nominating committee are not prohibited from serving on the nominating committee if they wish to be a nominee for office themselves; they would remove themselves from the discussion of that office;
• The president and principal may not serve on nominating committee;

 

 Article 8: Committees, from Uniform Local Unit Bylaws:

 Section 8.1 Standing Committees.

1. The board of directors shall establish an audit committee by July 1 each year, and an advocacy and nominating committee by November 1, and may establish additional standing committees at any time as needed.
2. The board of directors shall elect the chairs and members of standing committees.
3. Only members of this local PTA may serve as chairs or members of standing committees.
4. The term of chairs and members of standing committees shall be from July 1, or a date thereafter when they assume office, to the end of that fiscal year on June 30.
5. The chair of each standing committee shall present a plan of work to the board of directors for approval;
6. The president shall be an ex officio voting member of all standing committees except the nominating and audit committees;
7. Chairs of standing committees can be removed in the manner provided for the removal of board members in Section 7.7.
8. Members of standing committees can be removed by action of a majority of directors then serving at any meeting of the board upon five (5) days notice to the board of such proposed action;
9. Standing committee meetings may be called by the committee chair or any three members of the committee.

 Section 8.3 Nominating Committee.

1. The nominating committee shall be comprised of an odd number and no fewer than three members; at least two of the committee members shall be board members and at least one committee member shall be a member of the local PTA who does not serve on the board.
2. Neither the president nor the principal shall be a member of the nominating committee.
3. Throughout the year, the nominating committee is tasked with identifying talented, motivated, and responsible individuals to serve as officers of this local PTA.
4. Prior to the last general membership meeting each fiscal year, the nominating committee shall prepare a slate of nominees for officers of this local PTA for the coming year, and the president shall include that slate in the notice for the last general membership meeting, and the chair of the nominating committee shall place such names in nomination at that meeting, and the election shall be conducted as provided in Section 6.2 of these bylaws.