Exhibitor Information
NCPTA Parent Education Conference
April 28, 2012
Hilton North Raleigh Midtown
Exhibitor Registration
Option 1: Register Online and pay with credit card by Apr. 10
Option 2: Print Registration Form and mail check to the NCPTA Office by Apr. 10
Exhibitor Invitation
The North Carolina Congress of Parents and Teachers invites you to exhibit Saturday, April 28, 2012 at its Parent Education Conference. The Conference will be held at the Hilton North Raleigh Midtown, 3415 Wake Forest Road, Raleigh, NC 27609.
This is your opportunity to meet parents, teachers, and school administrators from across the state. These decision-makers are interested in:
- Instructional supplies, school equipment/playground equipment
- Fund-raisers and promotional items
- Programs which promote the interest of children, encourage parent education and involvement
The vendor fair will be open on Saturday, April 28th from 12 noon – 1:30 p.m. Each vendor will be given the opportunity to speak to the attendees for one-minute during this luncheon session to introduce themselves and their product, and then the attendees may visit each individual table until the session ends at 1:30 p.m. The cost to exhibit is $100.
You may set up your displays on Saturday, April 28th beginning at 10:00 a.m. Vendors also have the opportunity to reserve a boxed lunch for Saturday at a cost of $15.00. The lunch will consist of a sandwich, salad, fresh fruit, cookie, soft drink or bottled water.
Each exhibitor will be offered a 6’ table. Table covers will not be provided. Electrical service can be requested for a $10 connection fee.
The deadline is April 10, 2012 and space is limited. NCPTA reserves the right to accept or deny any application submitted. Upon receipt of your application, payment, and our acceptance, confirmation and other pertinent information will be forwarded to you.
If you have any questions, please contact the State PTA office at (919) 787-0534 or by e-mail at office@ncpta.org. We look forward to a successful conference and to working with you.
Exhibitor Rules
EXHIBITOR MATERIAL
Businesses/organizations who are exhibiting with the North Carolina PTA must submit with their application, copies of each brochure, flyer, etc. that will be used at the convention.
CARE OF BUILDING AND EQUIPMENT
Exhibitors shall not injure or deface the walls or floors of said exhibitor's site. When such damage occurs, the exhibitor shall be liable to the Hilton North Raleigh Midtown.
LIABILITY
The North Carolina PTA and the Hilton North Raleigh Midtown shall not be responsible for any loss, damage or injury to the Exhibitor Company, organization, employees or property for any cause whatsoever prior to the period covered in the contract. Upon signing the contract, exhibitor expressly releases the North Carolina PTA and the Hilton North Raleigh Midtown from, and agrees to indemnify same, against any and all claims for loss, damage and injury of any kind. Reasonable care will be exercised to protect the exhibit area during the hours it is closed to the delegates. Exhibitors will be responsible for any damage to property. Items will not be posted, tacked, nailed, screwed or otherwise fastened to partitions, walls, floors or other parts of the building or furniture.
SELECTION OF EXHIBITORS
Only businesses/organizations whose services or products are appropriately related to the education, health, welfare or personal development of children and youth shall be permitted to exhibit. The exhibitor agrees to adhere to NCPTA’s policy that “Children should not be solicited to raise funds for the PTA,” therefore, all materials and products must comply with this policy.
More Information on Parent Education Conference
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